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Office Manager

Phoenix, AZ  •  Full Time

Job Description

Thompson Thrift is seeking a Full-Time Office Manager to work out of our office located in Phoenix, AZ. As the Office Manager, you will be responsible for performing/organizing all of the administrative activities that facilitate the efficient operation of the office. In addition, you will provide support for Executives located within the assigned office.

We are looking for an energetic, eager to grow and motivated individual to support our team members with the day-to-day operations for the office. 

Duties and Responsibilities

  • Be the first impression for customers and clients when they visit the office.
  • Manage the reception area to ensure effective telephone communications both internally and externally to maintain a professional image.
  • Maintain and manage the budget for the operation of the office.
  • Provide clerical and administrative support for all office staff when required.
  • Coordinate the maintenance of office equipment including copier, fax machine, etc.
  • Provide assistance with social media postings and press releases that involve the assigned office region.
  • Manage all mail activities – Receiving, sorting, distributing and processing outgoing mail.
  • Establish and monitor procedures for record keeping and ensure confidentiality of data is maintained.
  • Ensure filing systems are maintained and current.
  • Coordinate schedules, appointments and bookings.
  • Assist with the planning of team building events, ground breakings and grand openings.
  • Manage travel arrangements for office and field personnel when required.
  • Ordering and maintaining office supplies.
  • Maintain a safe and secure working environment.
  • Other duties as assigned.

Qualifications

  • Experience in creating aerials and other marketing materials (preferred). 
  • Previous executive support experience (preferred).
  • Computer skills, including proficiency with Microsoft Office software systems (Word, Excel, Power Point, Outlook).
  • Outstanding customer service ability.
  • Demonstrated ability to manage multiple concurrent projects while continuing to meet project deadlines.

Additional Qualifications 

  • Ability to work under pressure.
  • Exceptional proactive problem-solving, analytical, organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Strong work ethic displaying consistent dependability, reliability and initiative.
  • Must be able to flourish in a team based environment.

Education/ Experience 

  • High school diploma or GED equivalent (required).
  • 4-year degree preferred unless previous applicable experience.

At Thompson Thrift, we work to fulfill our mission daily ‘to positively impact our team members and the communities we serve.’ As a successful, 30+ year development and construction company, we are looking for team members who are inspired by our mission and share our core values of leadership, excellence and service. Our property management teams work in a fun, fast-paced work environment and have tremendous room for professional growth. Full time position with benefit package including health insurance, vision, dental, short and long-term disability, 401K and paid time off.

Are you ready to join our team?