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Corporate

Executive Assistant

Indianapolis, IN  •  Full Time

Job Description

POSITION OVERVIEW:

The Executive Assistant will support members of the Thompson Thrift executive team and high-level

senior managers and perform a variety of executive assistant responsibilities. A high level of business

acumen along with enthusiasm, poise, diplomacy, confidentiality, professionalism, and excellent

communication skills are required. An executive assistant with Thompson Thrift will display a team

player attitude with the drive and ability to take on additional responsibilities and seek new

opportunities and solutions to assist our executives and the growth of our organization.

ACCOUNTABILITIES:

• Must maintain versatility and flexibility as job responsibilities vary and are rarely the same each day

• Receive incoming calls, take detailed messages, and respond appropriately on executive’s behalf

• Greet visitors and assist them appropriately on executive’s behalf

• Manage scheduling and calendars, book travel, and complete expense reports

• Plan and coordinate meetings, on and off-site events and gatherings which may include preparing

agendas and meeting materials, taking minutes, booking conference rooms and venues, catering needs,

preparing invitations, and scheduling transportation

• Well versed in professionally writing letters, emails, and memos and responding on behalf of

executives

• Experienced in creating reports and presentations and updating, maintaining, and distributing current

reports and presentations

• Maintain electronic files, correspondence, company records, etc.

• May assist with special projects such as budgeting, market research, interviewing and hiring, as well as

social media and corporate responsibility initiatives

• Leads by example and assists in cultivating a team atmosphere through collaboration and

consideration of all levels of staff


• Other responsibilities as necessitated

MINIMUM QUALIFICATIONS:

• Minimum of an associate’s degree with a bachelor’s preferred in business or related field

• 6 years of experience in a similar high-level support role

• Excellent interpersonal, organizational, verbal and written communication, proofreading, and editing

skills

• Displays honesty, integrity, innovative and strategic thinking, accuracy, timeliness, and tactical

excellence

• Committed to providing exceptional customer service to internal management and team members as

well as external investors, clients, community leaders, suppliers, and other business partners

• Exceptional knowledge of computers, MS Office Suite 365, and administrative, clerical, and executive

procedures. Concur Travel and Expense and Yardi experience preferred.

• Ability to work under pressure, manage multiple priorities simultaneously while maintaining the

utmost confidentiality and discretion

• Must be extremely detail oriented with proven success at taking direction from multiple executives and

working independently with minimal supervision

Created By: Mary Wheeler July 21, 2021 Version: 4

• An ability to “think outside the box” and make suggestions and propose solutions on company, office,

or policy related matters

• Provides leadership, coaching, and/or mentoring to other executive and administrative assistants

• May act as a lead or administrative supervisor as well as provide back-up to other executive assistants

and/or office managers.


• Ability and willingness to provide personal assistance as required

PREFERRED QUALIFICATIONS:

• Bachelor's Degree


• 6 plus years of experience in a similar support role.