Construction Services Administrator

Terre Haute, IN  •  Full Time

Job Description

About Thompson Thrift

Thompson Thrift is a respected and nationally recognized, full-service development and construction company committed to making a positive impact in the communities we serve. We firmly believe in creating opportunities, improving communities and enhancing lives with every project we develop and build.


The Construction Services Administrator (CSA) provides clerical support to the VP of Construction, Project Managers, Office Project Engineers, and other Construction employees during the progression of construction projects, including project set-up, construction phase and project closeout. 

  • Reviewing Project Manager/Project Engineer correspondence. 
  • Making final drafts for signature and complete proper distribution and filing.  
  • Creating necessary electronic files for new projects.  
  • Conducting project filing throughout job progress for electronic files.  
  • Assisting Project Manager/Project Engineer with issuing subcontracts and purchase orders and ensuring contracts returned in a timely manner.   
  • Updating Vendor Tracker Spreadsheet. 
  • Acquire and review Subcontractor’s Certificates of Insurance and forward to appropriate party (Insurance and Risk Manager or myCOI).  
  • Assisting Project Manager/Project Engineer with obtaining/printing project documents and drawings.  
  • Prepare and manage the Subcontractor Quarterly Evaluation, 
  • Monitor, review and distribute the daily Manpower report and archive emails. 
  • Preparing Operations & Maintenance Manuals for each project.  
  • Coordinate travel for team members of each specific assigned Project 
  • Assisting with Project Closeout 
  • Completing Archiving Checklist Inspection  
  • Finalize O&M Manual. Copy to thumb drive/DVD. 
  • Create Closeout meeting in Outlook. Monitor attendance. 
  • Monitor Sub/supplier Report Card. Issue final summary. 
  • Other duties as assigned.