Administrative Assistant

Indianapolis, IN  •  Full Time

Job Description

Thompson Thrift is seeking a Full-Time Administrative Assistant for our corporate office located in Indianapolis, IN, to support the Director of Investor Relations and Director of Capital Markets. 


  • Provide clerical, administrative, and secretarial support for all Capital Markets and Investor Relations team members
  • Assist in investor report preparation and creation
  • Generate various reports in excel and Yardi investor management software
  • Data Entry in Yardi investor management software.
  • Take meeting minutes, type and distribute to the appropriate personnel.
  • Establish and monitor procedures for record keeping and ensure confidentiality of data is maintained.
  • Ensure filing systems are maintained and current.
  • Coordinate schedules, appointments and bookings.
  • Investor Event Coordination and management
  • Manage travel arrangements for the various team members when required.
  • Assist the Tax Director with uploading all tax returns and filings onto SharePoint and distributing all Sch. K-1s to investors including uploading to Investor Portal, mailing or securely emailing K-1s as well as maintaining and updating Sch. K-1 tracker throughout the tax season.
  • Assist the Tax Director with tracking and sending reminders on tax filing deadlines for various filings.
  • Other duties as assigned.


  • Minimum of 1 years' experience of administrative duties required. 
  • 2-4 year degree preferred.
  • Excellent verbal and written communication skills; must be proficient in proofreading.
  • Individual needs to be well organized, have the ability to learn quickly and handle multiple tasks and assignments.

At Thompson Thrift, we work to fulfill our mission daily 'to positively impact our team members and the communities we serve.' As a successful, 30+ year development and construction company, we are looking for team members who are inspired by our mission and share our core values of leadership, excellence and service. Our property management teams work in a fun, fast-paced work environment and have tremendous room for professional growth. Full time position with benefit package including health insurance, vision, dental, short and long-term disability, 401K and paid time off.  

Are you ready to join our team?